C. Contract Information

ISD's occasionally enter into contracts with vendors to perform specific services that would not be cost effective or reasonable for the ISD to perform on its own.  ISD's must follow state requirements for seeking competitive bids on some purchases. 

Competitive Bidding Guidelines
Each year the Michigan Department of Education defines what expenditures for remodeling, procurement of supplies, materials, and equipment must be competitively bid by school districts. 
Sections 623a, 1267, and 1274 of the Revised School Code establish a base above which competitive bids must be obtained and provide for an increase in the base that cooresponds with increases in the Consumer Price Index.
For the 2007-2008 fiscal year, all expenditures covered by 1267 that exceeded $20,102 and all expenditures covered under Sections 623a and 1274 that exceeded $19,650 will be competitively bid. 
For the 2008-2009 fiscal year, all expenditures covered by 1267 that exceeded $20,959 and all expenditures covered under Sections 623a and 1274 that exceeded $20,488 will be competitively bid.

MAISD Policies for Competitive Bidding
When an item is competitively bid, MAISD creates a Request for Proposal with detailed specifications and makes the information publicly available by posting on the MAISD web site, State of Michigan web site, or advertising in local newspapers.  Additional posting is required at the Universal Service Administration web site for e-rate fundable projects. 

Some projects previously bid with contracts at the state level, with multi-year contracts, funded by grants for specific needs, or for specific content or services unique to a specific vendor may not be bid or signed in each fiscal year. 

MAISD staff recognize the importance of locating the best value for all projects and exercise due diligence by requesting quotations from at least three vendors when formal bids are not required. 

Past practice dictates amounts in excess of $5000 must have three comparative estimates or quotations.

Below are the contracts MAISD reports based on state guidelines.

Contract Information
Subject Matter		Breakdown	Total	Bid	Who Signed?	Position
Apple Computer	MacBook Learning Lab Bundles	96,396.00	96,396.00	No	Lynne Kesterke	Special Ed Director
Casair Inc	Internet Access	42,048.00	42,048.00	Yes	Tom Staten	Technology Director
CDWG	Windows Vista Software Licenses	33,666.75	82,366.75	No	REMC State Bid
	Promethean Activboards/Activhub/Projector Lamp	48,700.00		Yes	Lynne Kesterke	Special Ed Director
Dell Marketing LP	Activboard/Whiteboard/Projector Lamp	141,696.00	141,696.00	Yes	Lynne Kesterke	Special Ed Director
Govconnection	45 Sony Notebooks	41,940.00	46,665.00	Yes	Lynne Kesterke	Special Ed Director
	Extended 3 year Notebook Warranty	4,725.00		Yes	Lynne Kesterke	Special Ed Director
Gratiot-Isabella RESD	Data Processing Fees	72,000.00	72,000.00	No	Dr. Koenigsknecht	Superintendent
Holland Motor Homes & Bus Co	Buses	178,826.00	178,826.00	Yes	Dr. Koenigsknecht	Superintendent
Ionia County ISD	Perkins	50,738.63	127,297.63	No	Paula Fortino	CTE
	Tech Prep	21,559.00		No	Paula Fortino	CTE
	Contracted Services-Bush R, Wagner,Young	55,000.00		No	Dr. Koenigsknecht	Superintendent
Kent ISD	REMC 3 Membership	34,850.35	89,486.23	No	Dr. Koenigsknecht	Superintendent
	Data Warehouse Services	54,635.88		No	Dr. Koenigsknecht	Superintendent
Macprofessionals Inc	Installation/Cabling Services	8,000.00	30,400.00	Yes	Lynne Kesterke	Special Ed Director
	Install Promethean Boards	22,400.00		Yes	Lynne Kesterke	Special Ed Director
Millards Furniture & Appliance	Carpet & Installation /Seiter	17,646.80	26,274.54	Yes	Jack Powell	Maintenance Supervisor
	Special Ed Area	8,627.74		Yes	Jack Powell	Maintenance Supervisor
Montcalm Community College	Tech Prep Grant	33,389.00	33,389.00	No	Paula Fortino	CTE
Montcalm County Treasurer	Bill Back/Refund Taxes	71,936.64	71,936.64	No	Dr. Koenigsknecht	Superintendent
Mt. Pleasant Area Career Ctr	Perkins	126,448.00	144,254.50	No	Paula Fortino	CTE
	Tech Prep	17,806.50		No	Paula Fortino	CTE
NCS Pearson	NovaNet Subscription	31,658.33	31,658.33	No	Renewal
PCMI-West	Contracted Services/Speech Therapist	84,608.22	84,608.22	No	Lynne Kesterke	Special Ed Director
Pinnacle Insurance Partners	Insurance Policies	84,216.00	84,216.00	No	Dr. Koenigsknecht	Superintendent
Plante & Moran PLLC	Audit	27,800.00	27,800.00	No	Dr. Koenigsknecht	Superintendent
POC Fleet Services	Fuel	199,827.89	199,827.89	No	Rosalee Hull	Transportation Director
Public Consulting Group Inc	Medicaid Reimbursement	80,547.53	110,645.78	No	Lynne Kesterke	Special Ed Director
	Annual Web Based Easy IEP Fee	30,098.25		No	Lynne Kesterke	Special Ed Director
Quantum Leap Communications	Phone System	69,353.36	69,353.36	Yes	Dr. Koenigsknecht	Superintendent
Reading & Language Arts Center	Lexia Reading Software License	36,056.00	36,056.00	No
Renaissance Learning Inc	NEO Mobile Labs	32,834.64	32,834.64	No
SET-SEG	SEG Workers' Compensation Fund	39,912.00	39,912.00	No	Dr. Koenigsknecht	Superintendent
Trendway Corporation	Office Furniture-Sp Ed	17,438.78	33,864.32	Yes	Jack Powell	Maintenance Supervisor
	Office Furniture-Gen Ed	16,425.54		Yes	Jack Powell	Maintenance Supervisor

Board Policy 402 - Purchasing (pdf file - 12 KB)

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